Managing Multiple Projects and Deadlines
Employees are constantly faced with multiple projects and too many deadlines, all of which have top priority. Managing competing projects, objectives and deadlines requires concentration, skill and dedication. Develop a tool kit of techniques and tactics to employ when scheduling project actions, managing deadlines and delegating tasks.
The proven methods of planning, executing and monitoring provided in this course will facilitate productive project results. Apply standards for managing priorities and reap the benefits of respect, trust and accountability. Implement a plan for productivity using a scope management plan and project portfolios; and in instances where deadlines are missed and the project stalls, use techniques from this course to positively push forward.
Course Outcomes
- Create long-term success by developing a Project Value Mindset®
- Accurately assess competing priorities with workplace-proven techniques
- Communicate your vision by translating needs into clear, achievable goals
- Execute projects with confidence by planning for productivity
- Keep your team engaged and motivated by establishing accountability
- Bounce back from stalled projects and deadlines with stress-relieving recovery skills
Course Agenda
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Managing Multiple Projects and Deadlines
Employees are constantly faced with multiple projects and too many deadlines, all of which have top priority. Managing competing projects, objectives and deadlines requires concentration, skill and dedication. Develop a tool kit of techniques and tactics to employ when scheduling project actions, managing deadlines and delegating tasks.
The proven methods of planning, executing and monitoring provided in this course will facilitate productive project results. Apply standards for managing priorities and reap the benefits of respect, trust and accountability. Implement a plan for productivity using a scope management plan and project portfolios; and in instances where deadlines are missed and the project stalls, use techniques from this course to positively push forward.
Module 1: Finding Value Across Multiple Projects
Develop a Project Value Mindset® to maximize uncertainties as a potential source for diverse perspectives and the possibility of expanded value.
- Recognize the common traits of the Project Value Mindset®
- Determine your disposition for seeking improvement and overachievement opportunities
- Identify the components of measuring costs and calculating value
Module 2: Preparing to Handle Competing Priorities
Know how to prioritize work in order to improve project success, motivate project teams and build integrity.
- Recognize how multitasking impacts quality
- Indicate precedence among competing priorities using the PERT chart
- Identify the benefits of delegation for managers and team members
Module 3: Managing and Setting Achievable Objectives
The authority of the project manager is to manage expectations and translate needs into achievable goals and objectives.
- Recognize the difference between excellence and perfection
- Define achievable objectives using the ACTION system
- Identify project tasks using the work breakdown structure (WBS) and Gantt chart
Module 4: Planning to Increase Project Performance and Productivity
Implement a plan for productivity using a scope management plan and project portfolios.
- Identify real and fake deadlines to reveal stakeholder expectations
- Define the three elements of a scope management plan
- Determine the necessary components of a project portfolio and multi-project portfolio
Module 5: Scheduling and Establishing Accountability
Combat procrastination, poor planning, disorganization and indifference by scheduling with accountability.
- Complete the Scheduling Accountability Assessment to identify areas for improvement
- Indicate the most productive times for daily tasks using the time accountability log
- Discuss the meeting responsibilities of project managers, stakeholders and project team members
Module 6: Identifying Risk and Limiting Burnout
Decide how to identify, prioritize and categorize risk to plan for success and limit burnout when problems arise.
- Categorize project risk using the risk matrix
- Describe the essential elements of an issue log to track risk
- Discuss recovery techniques to bounce back from stalled projects and missed deadlines